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HomeMy WebLinkAbout01/21/2025 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,January 21, 2025, at or after 6:00 PM Jon Post, Mayor Roxanne Ziegler, Vice Mayor Patrick Cavanaugh, Council Member Patti Comerford,Council Member Herb Kai, Council Member John Officer, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Post called the meeting to order at 6:03 PM. He directed the Town Clerk to call the roll. All Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Post. APPROVAL OF AGENDA Mayor Post asked for a motion to approve the agenda. Council Member Kai moved to approve the agenda. Council Member Officer seconded the motion. Motion passed, 6-0. CALL TO THE PUBLIC Mr. David Morales addressed the Council regarding the fire dangers associated with tumbleweeds and asked the Town to address the growing number of tumbleweeds in the area. Council Regular Meeting Summary Minutes January 21,2025 Page 1 of 6 Mr. David Parker congratulated Mayor Post and Vice Mayor Ziegler and paid tribute to the late Mayor Ed Honea. PROCLAMATIONS PR1 Proclamation Honoring Diane Mangialardi (David L. Udall) Mayor Post read the proclamation and presented it to its recipient. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Cavanaugh said the citizens of Marana will be relieved to have Ina Road not so congested when the Arizona Department of Transportation (ADOT) completes its roadwork and reopens Orange Grove Road in around a month. He thanked the contractors involved in the project. Council Member Comerford thanked the staff that worked on the late Mayor Ed Honea's memorial services. She said the services were beautiful and that there was not a thing she would have changed. Vice Mayor Ziegler said she attended the LD 17 meeting and the Town's legislative breakfast meeting. She said State Representative Rachel Jones complemented Marana for how good the legislative breakfast meeting was. She attended the Town's spay and neuter clinic and complemented Town staff involved. She also a transportation board meeting with the Town Manager. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Terry Rozema said there were 34 single-family residential permits issued so far in the month of January. Last January, there were 118 total permits issued. He said that after receiving direction from the Town Council, Town staff has increased its efforts in communicating with ADOT regarding its concerns relating to the severe traffic congestion at the Tangerine interchange. He said ADOT has been helpful in conversations in which the Town communicated the need to expedite the permitting process for projects designed to help alleviate those safety concerns. He said he hoped in around a year or so from now that those projects would be completed. Mr. Rozema said he also spoke before the transportation board at the ADOT committee meeting regarding the Tangerine interchange and the need for a Moore Road interchange. He said former City of Tucson Manager, Mike Ortega, and the developer of the Monarch development also advocated on behalf of the Town at the meeting. He highlighted a recent police appreciation luncheon event and the upcoming Founders' Day event in March. He also paid tribute to Diane Mangialardi. He said there are certain people whose names are synonymous with the Town of Marana and what it stands for - hard work and good Council Regular Meeting Summary Minutes January 21,2025 Page 2 of 6 people who care about others more than they care about themselves. He said Diane Mangialardi is one of those people and that she would be greatly missed. PRESENTATIONS CONSENT AGENDA Cl Resolution No. 2025-004: Relating to Development; approving the Final Plat for Stonegate Blocks 1-5 and Parcels A, B, C, and D located approximately one and one-half miles north of Tangerine Road and west of Adonis Road within portions of Section 25 and Section 26, Township 11 South, Range 11 East (Brian D. Varney) C2 Resolution No. 2025-005: Relating to Development; approving a Final Plat for Haciendas De Las Tortolitas at Saguaro Ranch, Lots 1-3, located north of the intersection of Old Ranch House Road and Conrads Way, within Section 17, Township 11 South and Range 11 East (Scott S. Radden) C3 Resolution No. 2025-006: Relating to the Police Department; approving and authorizing the Police Chief to execute an agreement between Pima County Superior Court and Marana Police Department to allow the exchange of court information to determine disposition of cases (Chief Pridgett) C4 Resolution No. 2025-007: Relating to Public Works; approving and authorizing the Mayor to execute the Intergovernmental Agreement between the State of Arizona and the Town of Marana for use of fiber and conduit for the Town's Intelligent Transportation System (ITS) (Fausto Burruel) C5 Resolution No. 2025-008: Relating to Technology Services; approving and authorizing the Town Manager to execute an agreement between the Arizona Department of Homeland Security and the Town of Marana for the Statewide Cyber Readiness Program (Ricardo Carlos) C6 Resolution No. 2025-009: Relating to Utilities; verifying certain information required under the WaterSMART Grants: Water and Energy Efficiency Grants for Fiscal Year 2024 and 2025 program pertaining to a grant application submitted to the Bureau of Reclamation in February 2024 (Heidi Lasham) C7 Resolution No. 2025-010: Relating to Water and Wastewater; approving and authorizing the Mayor to sign agreements for construction of water and sewer facilities under private contract with CLB Real Property Holding Company, LLC for Stonegate, Blocks 1-5, and Parcels A, B, C, &D (David L. Udall) 8. C8 Relating to Procurement; approving a change order to the contract with McGann & Associates in the amount of $54,450.00 for the Saguaro Bloom Community Council Regular Meeting Summary Minutes January 21,2025 Page 3 of 6 Park,Ph-2 (PK040); authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Fausto Burruel) C9 Approval of Special Council Meeting Summary Minutes of January 7, 2025, and approval of Regular Council Meeting Summary Minutes of January 7, 2025 (David L. Udall) Council Member Kai moved to approve the consent agenda. Vice Mayor Ziegler seconded the motion. Motion passed, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Mayor and Council; discussion and possible direction regarding the procedure and schedule for filling the existing vacancy on the Marana Town Council (Terry Rozema) Mayor Post said he has reviewed the agenda for the upcoming Council retreat in February and highlighted the importance of that meeting. He thought it was important to have the vacancy on the Council filled prior to the retreat so the new Council Member could participate. He asked if there was a way to come up with a process to have a Council Member seated prior to that meeting. Mr. Rozema said the Town could do the following: 1. Advertise the position for two weeks beginning on Monday,January 27,2025,and ending on Monday, February 10, 2025. 2. Send the submitted application materials to the Council for review on February 11, 2025. 3. Hold a special meeting on February 18, 2025,for the selection of the new Council Member prior to the retreat beginning on February 19, 2025. Mayor Post asked the Council if there was a consensus for appointing the new Council Member prior to the retreat. There was a consensus to do so.Vice Mayor Ziegler said she thought it was a good idea and did not mind an extra meeting to appoint someone prior to the retreat. Council Regular Meeting Summary Minutes January 21,2025 Page 4 of 6 Mayor Post asked if everyone on the Council was okay with the form of the application, a copy of which was before the Council members on the dais and is also on file with the Town Clerk's Office. He asked if there were any recommended changes. Vice Mayor Ziegler said that, given the appointment schedule, she was in favor of going with the application as is. She said these were the same questions used the last time there was a vacancy on the Council. There was a consensus among the Council to utilize the application as is. Mayor Post suggested that a selection committee be formed to review submitted applications, in the event there are many, to select a number of applicants for the Council's consideration at the February 18, 2025, meeting. Council Member Cavanaugh asked if the Council would see the applicants come before the Council. Mayor Post said his thought would be to interview only the applicants that make the cut after applications are reviewed by the selection committee. Town Attorney Jane Fairall asked if the selection committee would be authorized to make the cut and bring forward only the recommended applicants before the full Council. Mayor Post said that would be part of the motion. Mayor Post moved that a committee be formed to review submitted applications and select a number of applicants to be forwarded to the Town Council at its February 18, 2025, Town Council meeting, at which, the Council may decide who to appoint from among the forwarded applicants. Vice Mayor Ziegler seconded the motion. Motion passed, 6-0. Mayor Post recommended that he, Vice Mayor Ziegler, and Council Member Cavanaugh serve on the selection committee. Vice Mayor Ziegler moved to form a committee constituted by Mayor Post, herself, and Council Member Cavanaugh to perform the duties discussed by the Council above. Council Member Cavanaugh seconded the motion. Motion passed, 6-0. Mayor Post asked Ms. Fairall how much time was needed for Town staff to know if the committee will meet or not. Ms. Fairall explained that the Town was required to post notice and an agenda of the committee meeting at least 24 hours in advance of the meeting and that the Town would need to give applicants at least 24-hours' notice of the possibility of an executive session. She said that the more time that could be given, the better. Mayor Post recommended that a committee meeting be held in the evening so individuals could attend if they so choose. Vice Mayor Ziegler asked where the advertising would take place. Mr. Rozema said a wide net would be cast on all of the Towri s notification platforms. Council Regular Meeting Summary Minutes January 21,2025 Page 5 of 6 EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Post requested future agenda items. There were no requests for future agenda items from Council Members. Mayor Post requested monthly or quarterly updates on some of the more dire traffic situations in the Town - similar to Development Services updates,but not as often. ADJOURNMENT Mayor Post asked for a motion to adjourn. Vice Mayor Ziegler moved to adjourn the meeting. Motion passed, 6-0. The meeting was adjourned at 6:44 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the regular Town Council meeting held on January 21, 2025. I further certify that a quorum was present. David L. Udall, Town Clerk XS& MARANA AZ ESTAgLIS4Ft) I977 Council Regular Meeting Summary Minutes January 21,2025 Page 6 of 6