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HomeMy WebLinkAbout04/29/2003 Study Session MinutesMINUTES OF BUDGET STUDY SESSION MEETING MARANA OPERATIONS CENTER APRIL 29, 2003 PLACE AND DATE Marana Operations Center, Apri129, 2003 I. CALL TO ORDER Vice Mayor Kai called the meeting to order at 6:00 p.m. There was no roll call but he noted that Mayor Sutton was excused and that Council Member Escobedo would be arriving late. A quorum was present. II. GENERAL ORDER OF BUSINESS A. COUNCIL ACTION 1. Overview of Fiscal Year'04 Budget, Part II Roy Cuaron started the meeting by introducing Vickie Tannous, Senior Accountant, who was present at the study session. Mr. Cuaron gave a brief review of the previous week's study session which had focused on the estimated revenue forecast for FY04. He said that there was a consensus that the general fund revenues were down and that the fixed costs had risen. An informational handout was distributed and has been made a permanent part of this record. Mike Reuwsaat explained that a review process and discussions between the department heads and the management staff had begun in regard to proposed departmental allocations shown on the handouts. He added that these figures were not finalized and that, when the review process was completed, final proposed allocations would be presented to Council. Mr. Cuaron began with a short synopsis of the personnel costs being proposed for FY04 and said that 15 new positions were being recommended which represented a 6 % increase over the current staffing level. He said that overall staffing was proposed to rise from 231 to 246 full time employees ~Tith the majority of the increase occurring in the police department. He pointed out that 60% of the proposed allocations for staffing ~~ere found in the police staffing increase and in the technical services department. He explained that the increase in the technical services ~~ould accommodate the growing Town staff as well as the various problems associated with the computer systems. The proposed staffing costs were approximated at $709,000 which also included incidental costs. He emphasized that all of the recommended positions would improve service delivery both internally to Town staff and externally to the general public. MINUTES OF BUDGET STUDY SESSION MEETING IVI_ARANA OPERATIONS CENTER ~, ~._ APRIL 29, 2003 Mr. Cuaron continued by listing the 15 positions proposed for FY04. These included a special assistant to the Town Manager's office, ahalf-time secretary in Human Resources, an inmate service coordinator in Development Services, a permit clerk in Building Services, four officers and two dispatchers in the Police department, ahalf-time recreation assistant in Parks & Recreation, an engineering aide in Public Works, a laborer in the Water department, and an NIT technician, a GIS technician, and a GIS analyst in the technical services department. He stated that the projected personnel costs were $526,000 with associated costs of $182,000 for furniture, equipment, and vehicles. He noted that the total proposed personnel figure was $708,810. Mr. Reuwsaat commented that both the GIS analyst and the Engineering aide positions were grant funded and that the Manager's operating budget had been reduced in order to cover the costs of the special assistant position. The Capital Improvement Projects (CIP) funding was the next topic discussed. Mr. Cuaron gave a brief overview of the projections which totaled $51.8M, indicating a marginal increase of $180,000. He noted that, per Council direction, there had been a reduction in cash reserves from $5.4M to $904K. He said that there was a decrease of $3.2M (52%) in the general fund portion of the CIP from the FY03 budget. He relayed that 113 projects were submitted for this budgeting cycle and that 88 were being recommended for funding. He confirmed that the municipal complex costs accounted for approximately 53 % of the total CIP budget Kith transportation funding at 28 % or approximately $14.5M. He explained that, in past years, the allocation for the parks department was heavily featured in the CIP but the FY04 CIP funding reflected a drop from $4M to $2.8M, a 30% reduction. He mentioned that the Council could expect to see a lot of activity in the airport funding due to the implementation of the airport improvement plan. There were no questions regarding the Capital Improvement Projects funding. The study session discussion moved on to focus on the proposed operating allocations. The Finance Director explained that all departments, with the exception of police, were expecting a 2°o minimum decrease in funding. He asserted that the police allocation had increased `~ by $48,000 for expanded training efforts and by $15,000 for the expansion of community outreach programs. He added that the Clerk's department had decreased by almost 44% due to the lack in need for elections funding. 2 MINUTES OF BUDGET STUDY SESSION MEETING MARANA OPERATIONS CENTER APRIL 29, 2003... He pointed out that $4,000 was added to each department's operating budget for every new staff position added and that this money was used for the purchase of furniture, computers, vehicles, and other required equipment associated with these new positions. VI. ADJOURNMENT Upon motion by Council Member Honea, seconded by Council Member Blake, unanimous approval to adjourn was given. The time was 6:40 p.m. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Budget Study Session meeting held on April 29, 2003. I further certify that a quorum was present. `'~ '.e~ ~~ ~ t ~,~^~~~~~ ~. Jocely Bronson, Town Clerk , -~ , <friz ~ ~® LS;TMa~~~~~~ 3