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HomeMy WebLinkAbout07/17/2007 Regular Council Meeting MinutesMINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: JULY 17,2007 PLACE AND DATE Marana Municipal Complex A. CALL TO ORDER AND ROLL CALL By Mayor Honea at 7:15 p.m. COUNCIL Ed Honea Mayor Present Herb Kai Vice Mayor Present Russell Clanagan Council Member Present Patti Comerford Council Member Present Tim Escobedo Council Member Present Carol McGorray Council Member Present Roxanne Ziegler Council Member Present STAFF Mike Reuwsaat Town Manager Present Gilbert Davidson Deputy Town Manager Present Jim DeGrood Assistant Town Manager Present Frank Cassidy Town Attorney Present Jocelyn Bronson Town Clerk Present B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE Led by Mayor Honea. C. APPROVAL OF AGENDA Upon motion by Council Member Comerford, seconded by Council Member Escobedo, the agenda was unanimously approved. D. CALL TO THE PUBLIC E. PRESENTATIONS 1. Presentation/Update for the 2007 General Plan Process with a discussion of Future Land Use (Kevin Kish) Mr. Kish addressed Council and reviewed a map representing the approved plans to date in terms of the specific plans and how they fit in with the master planning area. In the south/southwest area they are looking at lowering the land use designations. The previous general plan has that as a low density residential which is the category of up to three units per acre which relies on municipal services for it. At this point, this area has not extended those sewer systems and some of the water lines to it. They are going to begin to recommend the rural density residential on it which would be the one unit per two acres. If someone assembled some land, came together with a specific plan, extended the services needed for I MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: JULY 17,2007 that then they could transition that plan into a master planning area to accommodate that if it seemed appropriate and all the infrastructure and utilities were there. With the noise contours and the influence zone at the airport they are trying to appropriately put the land use designations in place that will not conflict with the airport. They are looking at employment, businesses, potentially some hospitality uses. There have been discussions with state land. They are a major land owner in this area. We may be looking at adding a land use designation to the general plan as a mixed use rural development. They are creating a special planning area for the downtown district that they are establishing through the general plan. It is going to have its own section in the general plan to establish some of the guidelines and establish the direction and complexity. With the Pinal Airpark they are working with Pinal County. Their update is expected to be done in 2008 and are doing a much more in depth analysis and overall planning. The I- 10 corridor has a significant amount of state land. There are some areas off the current Pinal Airpark interchange they may be looking at increasing some commerce in that area. Vice Mayor Kai asked what the far north boundary of the planning area is. Mr. Kish stated the planning boundary is going approximately six miles north into Pinal County. They are incorporating the Red Rock area in their planning area. Mr. Reuwsaat stated on August 3 rd all senior staff will travel to Florence to meet with senior staff of Pinal County to go over planning issues. Mr. Kish stated recent work has focused on mapping of the land use plan. They are finalizing the text for several of the elements; the land use, circulation, the envirom-nent, recreation, open space and economic development and housing elements. Other plans they are working on is public facilities and buildings, growth areas, existing conditions and the implementation section of the plan. Recent state legislation has required that an energy element be prepared for general plans and comprehensive plan in the counties. They are looking at bringing in that element into the update, as well. They are working on the public outreach. They have started aligning several focus groups. They have been meeting with the Habitat Conversation Plan Committee, the Economic and Business Development Commission, the Affordable Housing Commission, and Park and Recreation Commission to make sure they are involved, get comments and feedback from them. They have been working with the homeowners associations to get information into their newsletters, especially about dates of open houses. The website has the ability to provide comments, questions or concerns directly to the planning department staff. 2. Presentation on Marana Citizen Request Tracker (CRT) System (Josh Wright) Mr. Wright addressed Council and gave a presentation on the new tool recently added to the Marana website. When the website was switched to a new provider last year, the IT director received as promotional giveaway a module called the Citizen Request Tracker that allowed us to put this fully integrated into our website. It allowed us to track citizen requests by means of a form based system and allowed us to quantify that into statistical reports on a monthly basis so we could see what types of requests citizens had for town staff. Currently, the Town only pays a small monthly maintenance fee of $200 to keep it. 2 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: JULY 17,2007 Mr. Wright stated they have been updating it as they have gotten different types of requests and suggestions. When a request comes in they are notified by e-mail. They have centralized it in the Manager's Office. The intention was to have a consistent response. To have one person who would take the initiative over that and make sure it was seen all the way through until the citizen had their issue addressed. To date they have gotten 39 requests. They started the system in February. They have done a lot of marketing to make sure people know about it. He stated 94 hours is their current response time to fully close an issue out. That is about 3.9 days. As soon as the request comes in they send an immediate response saying it was received and they are working on the problem. They have noticed people asking about CIP projects so they will be adding a CIP request/questionnaire form so people can get that to the proper staff. Vice Mayor Kai asked if there was a way the information could be made available for people that do not have computer access. Mr. Reuwsaat stated the information is provided in our newsletters and all printed material we put out. He stated a request is a request whether it comes in telephone or by e-mail. ANNOUNCEMENTS/UPDATES PROCLAMATIONS Mayor Honea stated that Jim DeGrood has been with the town for eight years and he is moving on to the PAG/RTA. Ms. Bronson read a proclamation. Council Member Escobedo thanked Mr. DeGrood for being a mentor. F. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Clanagan reported that on July 5 1h he attended the Northern Pima County Chamber of Commerce meeting. At that meeting were members of the Pima County Delegation of the Arizona House of Representatives. They gave a report regarding the budget process. He stated he looks forward to being the Marana representative at the meeting every month. It came up during the meeting that there was a perception by one of the newspapers that they are not getting the same opportunities for coverage of events in Marana that everybody is getting. They would like the full cooperation of staff and Council in obtaining all information that everyone else has access to. Council Member Escobedo stated he along with 34 legislative officials throughout the U.S. will be attending the 491h IME informative conference. This will take place in Mexico City on August 5 1h_81h . This is an invitation by the Mexican government, paid for by the Mexican government. The objectives of the conference is to establish and reinforce a closer relation with U.S. public officials and legislatures interested in public policies, issues related to the Mexican communities living in the United States, disseminate information concerning Mexican public policies addressed to Mexicans living in the U.S. particularly in the health and education sectors, as well as investment opportunities that can improve the living 3 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: JULY 17,2007 standards of migrant communities, establish fluent communication channels that contribute to promote actions in favor of the Mexican communities in the U.S. This conference will focus on the different cooperation programs that the Mexican government has set in place to benefit the Mexican communities living abroad. Mayor Honea stated they are trying to get the message out as to what we are doing right now. They have ten to twelve meetings scheduled in the next few weeks. They want people to know Marana is a transparent community, why we are doing what we are doing and the reasoning behind it. G. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Reuwsaat stated there was a clerical error with the wrong legal description published with the auction information for the state land near the airport. He stated he is checking on whether the auction is still scheduled for August 8 1h or if they will need to go through the whole process again regarding the auction of property at the airport. H. STAFF REPORTS Mr. Davidson, on behalf of all staff, thanked Jim DeGrood for his leadership and for being one individual you could always count on to find the correct information, serve on committees that not everyone is willing to serve on, and someone that is always there to listen. GENERAL ORDER OF BUSINESS 1. CONSENT AGENDA 1. Resolution No. 2007-126: Relating to Liquor Licenses; approval and recommendation to the State Liquor Board for a new license for a No. 10 (Beer and Wine Store) liquor license submitted by Robert Mahlsted on behalf of Catalina Mart #28, located at 12030 N. Dove Mountain Boulevard (Jocelyn Bronson) 2. Resolution No. 2007-127: Relating to Information Technology; approving and authorizing an intergovernmental agreement between the Town of Marana and Pima County to share data network infrastructure (Anthony Casella). 3. Minutes of the June 5, 2007 and June 19, 2007 regular meetings and June 12, 2007 special meeting. Upon motion by Council Member Escobedo, seconded by Council Member McGorray, the Consent Agenda was unanimously approved. J. COUNCIL ACTION 4 MINUTES OF REGULAR COUNCIL MEETING MARANA MUNICIPAL COMPLEX DATE: JULY 17,2007 K. BOARDS, COMMISSIONS AND COMMITTEES 1. Resolution No. 2007-128:. Relating to Boards, Commissions and Committees; approving appointments to the Planning & Zoning Commission, Business and Economic Development Citizen Advisory Commission and the Board of Adjustment (Jocelyn Bronson) Upon motion by Council Member Comerford, seconded by Council Member McGorray, for the appointment of Norman Fogel and Marcia Jakab to the Planning and Zoning Commission for the term ending June 30, 2011, and the appointment of Thomas Dunn to the Business and Economic Development Citizen Advisory Commission for a term ending February 1, 2011, and the appointment of John McIntyre to the Board of Adjustment for the term ending in February 1, 2010, was approved 5-0 with Council Members Ziegler and Clanagan opposing. Mr. Reuwsaat stated he wanted to let the candidates know that if they were not selected, that we do have a Police Advisory Commission being put together and will be bringing to Council for approval and also a Senior Advisory Commission, so there will be additional appointments within the next two to four months. L. ITEMS FOR DISCUSSION/POSSIBLE ACTION M. EXECUTIVE SESSIONS. N. FUTURE AGENDA ITEMS 0. ADJOURNMENT Upon motion by Council Member Comerford, seconded by Vice Mayor Kai, Council voted unanimously to adjourn. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on July 17, 2007. 1 further certify that a quorum was present. celC' ronson, Town CIVerk 5