HomeMy WebLinkAboutResolution 93-009 IGA between Town of Marana and Pima County Division of Elections for providing election services to the Town of Marana.?PR-09-98 THU C8:111 AM F COUNTY ELECTIONS FRX NO, 52f 0 1414 P.03
RESOUMON 93-09
A nSO=ION OF T11E TOWN OP KUWAI ARIZONA AMOVING AN
INTERGOVERNMENTAL AGREEMENT B2TWEW THE TOWN OF XARANA AND PM
COUNTY DIVISION OF ELECTIONS FOR PROVIDING ELECTION SEMCZS TO
THE TM Or MARANA
WHEREAS, the Tovu of Marana, Arizona is required under ARS
9-231 (A) to hold elections for laambers of the common counCill
and
WHEREAS, the Town is authorized, under ARS 16-160, 11-:251
(3) and 16-831, et.seq., to perform services regardinq elections;
and
WHE?JM, the Town and County have determined that the use of
the services of the County Division of Eledtions is in the public
interest, and the Co=ty agreeing to provide said services;
NOW, THWWORE BE IT RESOLVED by the Mayor and. , Council of
the Town of Xarana, Arizona, that,
1. it is necessary to enter into an 1ntergovernmental
JLgreement to provide the services of the Pima County*
Division of Blections'to the Town of Marana, "ikona,
and,
2. That the Mayor of the Town of Xarana is authorized and
directed to sign said Intargavernmenta3, Agreement a copy
of which is attached hereto and marked as "Rxhi it An.
PASSED, ADOPTED AND APPROVED by the Mayor and Council ofthe
Town of marana, Arizona this 2nd day of March, 1993,
Or M.
ATTEST-
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?IPR-09-98 THU C8:1j AM p COUNTY ELEC'TIONS FRX NO, 520 1414
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RECORDED
BY: UKG DOC
PAG6-v
9608
DEPUT
Y RECORDER
NO. OF PAGES: 724
06
P0230 Z077 RDOD SEQUENCE: 93045643
PIMA CO C4ERK OF .
THE BOARD RES 03/2,R/93
1O*Z9-.O0
TUCSON
AZ 05701 PICKUP
AMOUNT PAID
3x50
RESOLUTION NO. 1993 - 47
RESOLUTION OF MM PIMA COUNTY BOARD OF SUPERVISORS AUFMOSIZING THE PROVISION OF
T*rM SERVICES OF THE PIMA COUNTY DIVISION OF E=rIONS TO THE TOWN OF MARANA IN
ACCORDANCE WITH THAT CERTAIN nmERaommuWAL AGRMMM R=WREN PTXA COUNTY,
ARIZONA, AND THE TOW OF XAnANA DATED HArch 2, 1993
WHEMS, the Town of Mar=& is roquired under Ari%ona Revised Statute 9-231
(A) to hold elections for membern of tha common council;
and
WIMREAS, Pima County is authorized, under Arizena Revised Statutes 16-160,
11-251 (3) and 16-831. et. seq., to Perform services regarding elections; and
WHEREAS, the County and Town have determined that the use of the services of
the County Division of Blections is iri the public interest, and the County
agreeing to provide said scxvices;
NOW. THMIEFORE,- upon motion duly made, sGeonded and c=ried. be it resolved
as follows:
RESOLVED:
That It is necessary to enter Into an Intergovernmental Agreement to provide
the s*rv;Lces of the Pima County Division of Elections to the Town of Marema;
That the Chairimm of the Board of Supervisors is authorized and directed to
sign :said Intergoveenmgntal Agreement.. a copy of which is attached hereto.
PASSED, ADOPTED AND APPROVED by the Pima County Board of.Supervisors, ttiz
2nd , day or March -, 1993.
7
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PIMA COUNTY BOARD OF SUPERVISORS
Ed Moore
Chairman. Board of Supervisora
MAR 2 '1993
?PR-09-98 THU C18:11 AM COUNTY ELE,,'TITONS FAX NO. 5Z 0 1414 P.04
-N10-
PROVISION OF.SERVICES ZB! am - - 2
PIMA COUNtY DIVISION OF 44400
THIS INTERGOVERNMENTAL AGREEM"r. enterecl into t to Titles q and 1
A.rizona Revised Statutes, by and betwetn.- N- - ---- . . .
THE TOWN OF K4RANA, a municipal corporation hereinafter
referred to as the Town.
and
THE COUNW OF PIMA, a body politic and corporate, a political
subdivision of the State of Arizona, hereinafter referred
to as the County,
WITNESSSTH
WHEREAS. '.h* Town is required under Arizona Revised Statute Section 9-231
(A) to hold elections for members of the common council; and
WHEREAS, the County is authorized, under Arizona Revised Statute Section
16-160. Section 11-251 (3) and Section 16-381 et. seq ., to perro.m services
regarding elections; and
WHEREAS, the County and the Town have determined that the use of the
services of the County Division of Electims is in the public interest, and the
County agreeing to provide said services;
NOW, MiEREFORE, pursuant to the above and in consideration of the covenanzs
and conditions hereirafter set forth. the Town and the County do mutually agree
as follows:
SECTION 1. -PURPOSE
The Purpose of the Agreemett is to secure the services of the County as
enumerated in Section ?. for the preparation and conduct of the j-,rimary d
an
General Elections for the Town Council Members, to be held between March and May
Of every n year, respectively and any other special election.
IX;
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950-8 ; 726
-?PR-09-98 THU C8:12 AM COUNTY -ELEI'?'TIONS FAX NO, 52? 0 1414 P.05
SECTION 2. $2AV10ES To BE PERFORMM BY COUNTY
7he County Agrees to:
A. Prepaxe ballot formats for the Town Council Memb*rs to be approved by
the Town Mayor and Council;
B. Provide the sample ballots with the Town Council Member positions
according to precincts within the boundaries of the Town;
0. Provide sample ballots for public distribution and iaau same througn
the Town;
1) - Provide Punch card ballots to be uSed in each Precinct which will allow
qual-iP104 elector's to vote for the Town Council Member positions;
E. Provide precinct registers of gualified electors for precincts
contained partially or wholly within the Town limits. Said registers
shall be Prepax-crd from the Voter Registration records of the Counity
Recorder;
F. Cause the precinct election boards to utili2G the Copies of the
precInct registers prepared from the records Of the County Recorder
for the purpose of identifying the electors qualified to vote in the
Primary and General Elections and any other Special Election;
G. TallY official results of the election utilizing paper ballots or
ballot tab Counting equipment as mutually agreed upon between Town and
County.
SECTIO - OBLIGATInm AL'
The Towm or designate thereof agrees to;
A. P%Iovide nominating petitions and relatOd information to the prospective
candidates for the Council Member positions to be filled for the
Primary and General Elections and any other Special Election;
B. The Town Clerk shall Inform the County in vrititiZ of thob lAst datp on
which a person could regIster for the Town Primary and General
Elections and any other Special Election;
C. FrDvide the Division of Elections with a certification of the office(s)
and measures to appear on the official ballot for the Primary and
General Elections and any other Special Election;
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APR-09-98 THU 08:12 AN I COUNTY ELECTIONS FAX NO. 5Zk 0 1414 P. 06
D. Provide a certified list of candidates in alphabetical order and the
order of appeararce of measures to the Division of Elections at least 6
weeks prior to ary election-,
E. Provide secure site(s) for locating ballot counting equipment, if said
equipment is utilized and proper electrical circuitry for using Said
equipment;
F. Upon completion of the carivass, prepare and issue the Certificates of
Election to those candidates declared elected by the Town of Marana;
G. Pay to the County on a reimbursable basis all costs of personnel,
eltaction materials and supplies expended by the County pursua nt to th-J's
Agreement. Said payment will be made by the Town to the County within
thirty (30) days eXter presentation by the Couaty of demand for said
payment..-
SECTToN 4. MANM OF FINANCTNG AND RUDGEr
Each party represents that; it has sufficient Auids available in its current
fiscal year budget to discharge the funding obligation imposed by this Agreement
and agree that such funds, shall be solely available therefor.
-SECTION 5- TERMINATION
This; A&ftement shall terminate upon aU matters connected With the election
being resolved, legal challenges excepted, and upon written notice by either
party to the othe.- within 30 days. or at any other time by either Party giving 30
day written notice or oLl June 30, 2002. Should the elections here.?
in be
Challenged or questioned for any reason whatsoever, then in such event the Town
shall be solely responsible for defending, legally or otherwise, said elections.
MMTON.6- INDEMIFICATION OF COUNTY
The Town does further agree to indemnify. to defend and to hold harmless
Pima County, including but not limited to all of' its agencies and personnel
thereof, from any and all actions, causes of action, claims, demands, damages,
Costs, exPenses, and attorneys fee$ &rising out of the negligent acts, errors or
omissions of the Town, Its officers. emp2oyees, agents or contractors in their
performance of this agreement. The Town shall provide a certificate of insurarice
as shown by Exhibit. "A" and shall maintain such insurance throughout the term of
this agreemmit. Pima County shall be named as an additional insured throughout
the term of this agreement.
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APR-09-98 THU 08:12 AN ) COUNTY ELECTfONS FM NO, 52, .0 1414 P.07
SECTION 7. &-M-TIVE DATE -AND TM CF AMMIRNT
7his Agretment sball be effective after filing same with the Pima County
Recorder pursuant to Arizona Revised Statute Section 11-952(F) and shall
terminate as provided in Section 5.
SECTION 8. EQUAL EMPLOYYj3NT OPPORTUNITY
The CoLLity will comply with its Equal EmiploZment Opportunity Contract
provisions as set forth in Pima County Ordinance 1974-141.
SECTION 9. SEVERARILITY
M' any Provisions of this Agreement or applIcation thereor to the County,
Town. person or circumstances is held invalid, such invalidity shall not arfect
other provisions or applications of this Agreement which can be given effect,
without the invalald provision or applicatiOn and to this end the provisions of
this AVeament are declared to be severable.
IN WITNESS WMMEOF, the parties hereby have executed this Agreement on this
,917d day of OQ
_Z22a k-11 k 1994.
7,
PIMA COUNTY BOARD OF SUPERVISORS
2oard ot Supervisors
01' ?Swer . R - 2
4R
mA80'" ?219
tY Attorney
Ora &?L.M?eyor
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APR-09-98 THU C8:13 PIMA CCUN7 ELEOTIONS
RECORDED BY: OKG\-,
DEPUTY RECORDER
Z077 RDOD
POZ30
PIMA CO CLERK OF THE SCAPID
TUCSON A2 85701
FAX NO. 520 6r- 14 P.08
)CKET s 9508-
YAGEX 724
NO. OF PAGES; 6
SEQUENcE,
RES 10%Z9:00
PICKUP
AMOUNT PAID
RUSOLLTION NO. 1993 - 47
RSSOLUTION OF THE P24A COUNTY BOARD OF SUP?R?ORS AMORIZING 7M PROVISION OF
THE SMtVICES OF THE PIMA COUNTY DIVISION OF ELECTIM TO THE TOM OF MARANA IN
ACCORDANCE WnH THAT CERTAIN INTERGOVERNMNTAL AGREEMENT BETUEM PMA COUNTY,
ARIZONA. AND THE TOWN OF MARMA DATED March 2, 1993
WHEREAS, the Town aC Maraaa is required under Arizona Revised Statute 9-231
(A) to hold elections for members of the cormon council;
and
WHEREAS, Pima County is authorized, under Arizu" Revised statut-M 16-160,
11-251 (3) and 16-831, -et. seq., to perform services regarding electiow; and
WREREAS, the County and Tmm have determined that the use of the services of
the County Division of Elections is in the publIc interest. and the C*%=ty
a&reeing to provide said services;
NOW. THEREFM, upon motion duly made, Seconded and carried. be it resolved
U follow:
RESOLVED:
That it is necessary to enter into an Tmtergo"rnmental.Agreeamnt to provide
the services of' the Pima County DiViSion of Ejectiona to the.Town of Margna;
That the Chairman of the Board of Supervisors is authorized and directed to
sign said Intergavermwatal Agreement. a copy of which is attached hereto,
PASSRD, ADOPTED AND APPROVED by the Pima County Board of Supervisors, this
2nd - day of . March -. 1993-
0
W
of j;-t
PIMA COUNTY BOARD OF SWERVIM
By:c:?->3
CEdhaMiroore, Board of Supervisors
MAR 2 1993
9508 7,24
-DePUty County Attorney
.?PR-09-98 THU 08:13 AN 'A COUNTY ELECTIONS F-qX NO, 52 20 1414 P. 09
RESOLMION 93-09
A RESOLUTION OF T11E TOWN OF MARAKA, ARIZONA APPROVING AN
:ENTERGOVERNMMTAL AGnnffM SWMEN THE TOWN OP MAMA AND PIMA
COUNTY. DIVISION OF ELECTIONS FOR PROVIDING ELECTION SERVICES TO
THE TOWN OF MAPJM
WmW, fte Town of Marana, Arizona ia required under ARS
9-231 (A) to hold elections for menbers of the co=on council;
and
WHEREAS, the Town is authorized, under ARS 16-160, 11-251
(3) and 16-831, et.ssq., to perform services regarding elections;
and
WHEREAS, the Town and county have determined that the use of
the services of the County Division of Bledtions is in the public
interest, and the County agreeing to provide said serviceal
NOW, TEMREFORE BE IT RESOLVED by the Mayor and Council of
the Town of Marana, Arizona, that,
1. it is necessary to enter into an Intergovernmantal
-Acjreement to provide the services of the Pima county
Division of Elections to the Town of Marana,, Arizona,
and,
2. That the Mayor of the Town of Marana is authorized and
4irectmd to SIM said Tmtergovernmental Aqreemmt, a copy
of which is aificijoi heruto and marXed as "Exhibi-t A-,
PASSED, ADOPTED MW APPROvEI) by the Mayor and Council of the
Town of Marana, Arizona this ?Md day of March, 1993,
ATTEST
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APPRWFA AS TO FORK:
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. 'APR-09-98 THU C814 AM , COUNTY ELECTIONS FAX NO, 52 20 1414 P. 10
1--e
IN"MCOVEPWMENTAL
P114A COUNTY DIVISION OF "Now am ""W 4M
PROVISION OF. SERVICES "'y NL 09anal ' 6.
w peoplense,
THIS INTZROOVERNMENTAL AaREBUM, ent*red :LntO t to Titles
Arizona Revised SLatutes. by and between;
THE TOWN OF MRM, a municipal corporation hereinafter
referred to as the Town,
and
THE COUNTY OF PIMA, a body politic and corporate, a political
subdivision of the State of Arizona, hereinafter referred
to as the C<xmty,
WITNMSEni
WHEREAS. the Town is required under Arizona Revised Statute section 9-231
(A) to hold elections for members of the comon council; and
WHLREAS, thQ CQ=tY is authorized, under Arizona Revised Statute Section
16-160- Section 11-251 (3) and Section 16-381 et. sgg., to perform xexvices
regarding electiom; and
WMWAS. the County and the Town hAve determined that the use of the
services of the County Division of Elections is in the public interest, and the
C*UfttY a8fteinS to Provide said services-,
NOW. THEREFORE, Pursuant to the above and in co'nsideration. of the covenants
and 00nd;Ltions hereinarter set forth, the Town and the County do mutually a&
Te
as fol2ows:
S=ION 1. PUELPOSE
The purpose of the Agreement is to secure the services of the County as
enumerated in Section 2, for the preparation and conduct of the Primary and
General Elections for the Town Council Members, to be held between Karch and May
of every n year, respectively and any other special elaction.
950-8 - 726