HomeMy WebLinkAboutResolution 95-020 adopting procedures for conducting council meetings and subcommittee meetingsRESOLUTION NO. 95-20
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF MARANA,
ARIZONA, ADOPTING PROCEDURAL GUIDELINES FOR THE CONDUCTING OF
TOWN COUNCIL MEETINGS AND SUBCOMMITTEE MEETINGS.
WHEREAS, the Town Council formed a subcommittee which was given the task of
formulating and recommending to the Town Council, procedures to be used in the conduct of
Town Council Meetings and subcommittee meetings, in order to provide a uniform procedure
for the conduct of such meetings; and
WHEREAS, this subcommittee has met in numerous meetings, noticed and conducted
pursuant to the Arizona open meeting laws, and has formulated recommended "Town Council
Procedures"; and
WHEREAS, the Town Council of the Town of Mararia has reviewed the proposed
Procedures, and has determined that the adoption of the proposed Procedures is in the best
interests of the Town of Mararia, Arizona.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of
Marana, Arizona, that the Town Council Procedures for the Town of Marana, attached hereto as
Exhibit A and incorporated herein by this reference, are hereby adopted by the Town of Marana,
Arizona.
PASSED AND ADOPTED by the Mayor and Council of the Town of Mararia, Arizona,
this 4th day of April, 1995.
ATTEST:
4
Town Ole~ ,
APP AS TO FORM:
Daniel I. Hoc~uli -
Town Attorney
Mayor ORA H ~Ai(N
Resolution No. 95-20 Page 1 of 1
TOWN COUNCIL POLICIES & PROCEDURES
TOWN OF MARANA, ARIZONA
TABLE OF CONTENTS
SECTION I. - PURPOSE ....................................... 1
I. General Purpos~ .................................... 1
SECTION II.
1.
2.
3.
- PUBLIC MEETINGS ................................ 1
Public Meetings ....................................
Notice of Meetings ...................................
Minutes and Recording of Meetings ........................ 1
SECTION
1.
2.
3.
4.
5.
6.
- AGENDAS ...................................... 2
Agenda Preparation .................................. 2
Placing Items on Agendas .............................. 2
Council Packet Materials ............................... 2
Agenda Sequence .................................... 2
Consent Agenda .................................... 2
Order of Business ................................... 3
SECTION IV. - DUTEES AT MEETINGS ............................. 3
1. Presiding Officer of Meetings ............................ 3
2. Duties of Mayor .................................... 3
3. Duties of Clerk ..................................... 3
4. Sergeant-At-Arms ................................... 3
SECTION V.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
- PROCEDURES FOR MEETINGS ........................ 4
Call to Order ...................................... 4
Pledge of Allegiance ..................... - ............. 4
Invocation/Moment of Silence ............................ 4
Roll Cal/ ......................................... 4
Approval of Agenda .................................. 4
Approval of Minutes .................................. 4
Call to the Public ................................... 4
Staff Reports ...................................... 4
Order of Business ................................... 5
Town Manager's & Mayor's Reports ........................ 5
Future Agenda Items ................................. 5
SECTION VI.
1.
2.
3.
Adopts[ April 4, 1995, Rc~olution No. 95-20.
- EXECUTIVE SESSIONS ............................. 5
Placement on Agenda ................................. 5
Attendees at Executive Sessions ...... 5
Minutes of Executive Sessions ...... ~lqllFlfl} ....... 5
,..,~/~ x. o~ 7,_..~--- oo~
SECTION VI/. - PUBLIC I-IEAR1NG PROCEDURE
1. Agenda Procedure for Public Hearing
g.
h.
I.
j.
5
5
Calling Agenda Item ............................. 5
Declaration of Public Hearing ....................... 6
Proponent Presentation ............................ 6
Staff Report .................................. 6
Written Comments .............................. 6
Public Comments ............................... 6
Council Discussion .............................. 6
Proponent Closing Statement ........................ 6
Declaration of end of Public Hearing ................... 6
Council Discussion and Vote ........................ 6
SECTION
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
VIII. - DISCUSSION AND VOTING PROCEDURE ................ 6
Quorum Necessary ................................... 6
Conflicts of Interest .................................. 6
Getting the Floor .................................... 7
Interruptions ...................................... 7
Decorum By Council Members ........................... 7
Public Input ....................................... 7
Decorum By All Persons ............................... 7
Making and Seconding a Motion .......................... 7
Reading of Motion for Discussion ......................... 7
Voluntaxy Amendment to a Motion ......................... 8
Involuntary Amendment to a Motion ........................ 8
Voluntary Withdrawal of a Motion ......................... 8
Calling the Question .................................. 8
Taking the Vote .................................... 8
Announcing the Result of the Vote ......................... 8
Tie Votes ........................................ 8
Ordinance Emergency Clause ............................ 9
SECTION
1.
2.
3.
IX. - MOTIONS TO RECONSIDER .......................... 9
Placement on the Agenda ............................... 9
Discussion and Vote on Motion to Reconsider .................. 9
Discussion and Vote on the Original Issue ..................... 9
Adopted April 4, 1995, Rcaolution blo. 95~20. ii
TOWN COUNCIL POLICIES & PROCEDURES
TOWN OF MARANA, ARIZONA
SECTION I. - PURPOSE
General Purpose: The Town Council of the Town of Mararia, Arizona, in attempting to
fulfill its responsibility to govern the town and to fully and faithfully perform its duties
in the best possible manner, formulates these Policies & Procedures for use by the Town
Council. It is intended that these Policies & Procedures shall set standards and usual
procedures for the conducting of public meefngs of the Council. These Policies &
Procedures shall be in effect for all Town Council meetings until modified or suspended
by majority vote of the Town Council.
SECTION II. - PUBLIC ME~ETfNGS
Public Meetings: All meetings of the Council shall be public meetings and shall be
conducted in accordance with A.R.S. §38-431 et seq. (the "open meeting law") and all
other federal, state and local laws. The Town Council shall hold regular meetings on the
first and third Tuesday of each month although the actual dates of the meetings may be
changed from time to time. Study sessions and special meetings of the Counc'd shall be
held at the call of the Mayor or the call of three or more Council members. Study
sessions shall not be conducted as formally as Council Meetings, although they shall
follow the laws and shall generally follow these Policies & Procedures.
Notice of Meetings: Notice of each meeting shall be distributed at least twenty-four
hours in advance to each Council member (if possible), and posted in at least three places
as provided by law. In the case of an emergency as defined by the open meeting law,
notice shall be as soon as is reasonable under the circumstances. Notice in this
paragraph is intended to mean a complete agenda of the meeting, includ'mg the kind of
meeting, location, date and time of the meeting. Notice to Council members of all non-
regular meetings shall be by any and all means possible to assure that the best possible
efforts were made to contact each Council member.
Minutes and Recording of Meetings: Written minutes shall be taken of each Council
Meeting, and if recording equipment is available, each Council Meeting shall also be tape
recorded. These provisions shall not apply to executive sessions, which are governed
elsewhere in these Policies & Procedures.
Adopted April 4, 1995, Re~olu6on I%. 95-20. 1
SECTION III. - AGENDAS
Agenda Preparation: Agendas for Town Council Meetings shall be prepared by the
Agenda Committee, which shall be made up of the Mayor (or his/her designee), Town
Manager, Town Clerk, and Town Attorney. In the absence of the Mayor, the Vice~
Mayor shall serve in his/her s~d. The Agenda Committee shall review, adjust and agree
to the items on each agenda. Although the Agenda Committee shall formulate each
agenda, the final determination of what will be placed on an agenda will be in the sole
discretion of the Mayor. In the event that three or more Council members desire that
an item be placed on the agenda, that item must be placed. upon the agenda for the
second regular Town Council Meeting after the date of the request. The final agenda
will be prepared by the Town Clerk, approved as to form by the Town Attorney, and
signed by the Mayor or in his/her absence, the Vice-Mayor.
Placing Items on Agendas: Except in an emergency (as determined by the Mayor or
Town Manager), any person desiring to place an item on the agenda shall prepare and
deliver a summary of the issue at least twenty (20) days prior to the meeting for which
placement on the agenda is requested. If the request is made by an employee or staff
member, it shall be delivered to the Town Manager, and if the request is made by a
Council member or member of the public, it shall be delivered to any member of the
Agenda Committee. The Agenda Committee will meet to prepare the agenda on the
Thursday nlnteen (19) days prior to the meeting to draft the agenda and will deliver a
draft of the agenda to the Town Council at the regular meeting immediately prior. (See
Ehxibit "B")
o
Council Packet Materials: All blue sheets, reports, communications, ordinances,
resolutions, contract documents, and other documents to be included in the "council
packet" shall be submitted to the Town Manager for review at least twelve (12) days
prior to the meeting, and the Town Manager will work with the department preparing
the materials to assure that all final materials are submitted to the Town Clerk or his/her
designee prior to 5:00 p.m. on Monday eight days pri~r to the meeting. Council packets
will be delivered to all Council members on Wednesday six (6) days prior to the 'Council
Meeting. These d~glSnes may be waived for any particular item by the Mayor or Town
Manager only if it is determined that it is impossible to meet the deadline. (See Exhibit
Agenda Sequence: The agenda format attached hereto (Exhibit "A") will pertain to all
regular and special Town Council Meetings, study sessions, joint meetings with other
entities, retreats, subcommittee meetings, task force meetings, and all other meetings
held pursuant to the "open meeting law". Although it is expected that this exact format
will be used for regular and special Council Meetings, for study sessions and other
meetings a relaxed format may be used which excludes many of the unnecessary items.
Consent Agenda: A consent agenda will contain agenda items requiring action-by the
Council which are generally routine items, not believed to be controversial, not requiring
Council discussion, or issues which were already discussed or heard at public hearing for
Adop~dApdI4, 1995, Rc~olufion No. 95-20. 2
which final adoption by resolution or ordinance is needed. A single motion and
affirmative vote "to approve the consent agenda" will approve all items in the consent
agenda, including any resolutions or ordinances included in the consent agenda. Prior
to a motion to pass the consent agenda, and upon the request of any Council member,
any item on the consent agenda can be removed from the consent agenda, and said
item(s) shall be considered immediately following the consent agenda. In the event the
consent agenda is not passed by an affirmative vote, the Council may discuss and vote
upon each item listed on the consent agenda immediately thereafter.
Order of Business: In formulating the agenda, items for which there is attendance of
speakers, presenters or members of the public, shall be placed higher on the agenda in
order to allow those individuals to leave after the item is completed.
SECTION IV. - DUT]~ AT MEETINGS
Presiding Officer of Meetings: The Mayor shall be the presiding officer of the Council
and the committee chairman shall be the presiding officer of such committee. In the
event of the absence Of the Mayor, the Vice-Mayor shall be the presiding officer until
the return of the Mayor. In the event of the absence of both the Mayor and Vice-Mayor,
the Clerk shall call the meeting to order and a temporary presiding officer shall be
elected by a majority of those Council members present, and that person shall serve until
the return of the Mayor or Vice-Mayor. Upon the return of the Mayor or Vice-Mayor,
the temporary presiding officer shall relinquish the chair when the business immediately
before the Council is completed. The word "Mayor" as used in these Policies &
Procedures shall mean the presiding officer of the meeting as set forth in this paragraph.
Duties of Mayor: The Mayor shall call the meeting to order, and lead or designate the
leading of the Pledge of Allegiance and Invocation/Moment of Silence. The Mayor shall
preserve saict order and decorum at all regular and special meetings of the Council. The
Mayor may move, second and debate from the chair, subject only to such limitations of
debate as are imposed on all members. The Mayor shall not be deprived of any of the
rights and privileges of a Council member.
Duties of Clerk: The Clerk shall take the Roll Call. The Clerk shall announce each
agenda item, reading into the record the item as listed on the Agenda, sufficiently to
advise the Council and public as to what business is about to be considered by the
Council. The Clerk shall also read motions into the record as set forth in these Policies
& Procedures and perform other duties as set forth in these Policies & Procedures or as
directed by the Mayor.
Sergeant-At-Arms: The Mayor may appoint a Sergeant-at-arms at the Council meetings,
who shall carry out all orders and instructions given by the Mayor for the poq~ose of
maintaining order and decorum at the Council meeting. Upon instructions of the Mayor,
it shall be the duty of the Sergeant-at-arms to remove any person who violates the order
and decorum of the meeting, as set forth hereinafter.
AOop~e~l April 4, 1995, Resolution lqo. 95-20. 3
SECTION V. - PROCEDUP. ES FOR
1. Call to Order: The Mayor shall call the meeting to order.
2. Pledge of Allegiance: The Mayor or his/her designee shall lead the Pledge.
Invocation/Moment of Silence: The Mayor or his/her designee shall lead the
invocation/moment of silence.
Roll Call: Roll shall be called by the Clerk. Any absence which has been explained to
the Mayor, Town Manager, or Town Clerk in advance shall constitute an "excused
absence", and any absence which has not been explained in advance shall be an
"unexcused absence". At the time of taking roll, the Mayor shall place into the record
whether a Council member's absence is ~excused" or "unexcused".
Approval of Agenda: The Council shall vote to approve the agenda as written, or shall
modify the agenda by moving items or deleting items, and shall approve the modified
agenda. The Council may, by majority vote, delete agenda items or consider items out
of sequence from the printed agenda, so long as public notice is adhered to. Once an
item is discussed at a meeting and the Council has gone on to another agenda item, the
item considered cannot be again considered at that same meeting, unless it can be
determined that all persons who were present when the item was first considered are still
present. The purpose of this rule is to confirm that if the public leaves a meeting
thinking that their item has been considered and concluded, that item is not again
considered at the same meeting.
Approval of Minutes: The Clerk shall present minutes to the Council for approval.
Council members who were not present at a previous meeting may abstain from the vote
approving those minutes. The Council may approve multiple minutes by one vote, and
if one or more council member expressed a desire to abstain from the vote on one set of
minutes, the motion shall be to approve the minutes "except as noted by Council
member(s)
o
Call to the Public: Persons wishing to address the Council on an item not already on the
agenda may do so, although each speaker is limited to three minutes. The Mayor or
Council may limit the total time offered speakers, if necessary. All such remarks shall
be addressed to the Council as a whole, and not to any specific member. No person
other than the speaker shall enter into the discussion without the permission of the
Mayor. The Council may not address, discuss or vote upon any petition, comment, or
announcement made by the public, although these items may be placed on a future
agenda under "Future Agenda Items".
Staff Reports: A Council member may ask a staff member about a particular issue in
his/her report, but a general discussion of any item mentioned in a staff' report may not-
be held unless that item is properly placed on the agenda.
Adopted April 4, 1995, Resolution No. 95-20.
Order of Business: The Clerk, if directed by the Mayor, shall announce each order of
bus'mess, and the Mayor shall then ask the Council its pleasure on the item. A motion
need not be made in order for an item to be discussed. Unless the Council determines
that no report is necessary, staff shall have an opportunity to report on the issue and will
respond to Council questions. At any time that the agenda item is before the Council,
a motion may be made as provided in these Policies & Procedures.
10.
Town Manager's & Mayor's Reports: The Town Manager's and Mayor's reports may
be in writing or oral. Any Council member may ask the Town Manager or Mayor about
a particular item in his/her report, but a general discussion of any item mentioned in
his/her report may not be held unless that item is properly placed on the agenda.
11.
Future Agenda Items: Any Council member may request that an item be placed on a
future agenda. If any other Council member(s) agree, he/she will show his/her support.
Any item which is suggested and has support from at least two other council members
will be scheduled for the second regular Town Council Meeting following that meeting
unless othenvise provided, and any item which is suggested which does not receive
support from at least two other Cound~l members may be placed on a future agenda at
the discretion of the Mayor or the Agenda Committee.
SECTION VI. - EXECUTIVE SF.3SIONS
Placement on Agenda: Executive sessions may be placed on an agenda under the same
c'trcumstances as any other agenda item, however approval of the Town Attorney of all
executive sessions shall be required to assure compliance with the open meeting laws.
Executive sessions may only be placed on the agenda if the issue is allowed to be
considered in an executive session pursuant to A.R.S. §38431.03.
Attendees at Executive Sessions: Under normal circumstances, executive sessions shall
be attended by the Mayor and Council, Town Manager, and Town Attorney. A majority
of the Council may vote to have other individuals attend the executive session.
Minutes of Executive Sessions: Executive sessions are not to be tape recorded, but an
individual appointed by the Mayor ~hall take written minutes of executive sessions to
document the nature and extent of the discussions. All minutes of executive sessions
shall be sealed and retained by the Town Attorney. Only those individuals who were
present at a particular executive session may review the minutes of that session.
SECTION VII. - pL1BLIC HEARING PROCEDURE
Agenda Procedure for Public Hearing: A public hearing may be placed on the agenda
under the same agenda item as the discussion and action of the Council. The normal
procedure for public hearings shall be as set forth hereafter.
Calling Agenda Item: The agenda item shall be called by the Clerk as any other
agenda item.
Adoptad April 4, 1995, R~olufion lqo. 95-20.
5
bo
Declaration of Public Hearin_g: The lv~,yor shad declare that the Council is now
in public hearing.
Proponent Presentation: The proponent may make an opening statement in order
to explain the item to the Council and public. The Mayor or Council may limit
the time for this statement as necessary.
Staff Report: Staff shall have an opportunity to report on the issue and answer
questions by the Council.
Written Comments: Written communications filed with the Town or staff shall
be presented to the Council or read into the record.
f.
Public Comments: Testimony from members of the public shall be permitted.
Members of the public shall be limited to five minutes per person, or less as
designated by the Mayor or Council. The total time allotted to the public on any
issue may be limited by the Mayor or Council, but in no event will the public
testimony be limited to less than one hour.
Council Discussion: Discussion by Council members may be held at this time,
or reserved until the Council has come out of public hearing.
Proponent Closing Statement: The proponent shall be allowed a brief closing
statement in order to rebut the statements made by the public, to offer a
compromise, or to otherwise address the issue.
Declaration of end of Public Hearing: Unless a majority of the Council members
object, the Mayor shall declare the public hearing as ended.
jo
Council Discussion and Vote: The agenda item will then be discussed and action
taken as on any other agenda item.
SECTION VIII. - DISCUSSION AND VOTING PROCEDURE
Ouorum Necessary: It will be necessary for a quorum to be present in order for the
Council to consider or act upon any business. A quorum shall consist of a majority of
the members of the Council. In the event a quorum is not present, the meeting shall be
called to order, and the only motion that can be made, considered and passed is a motion
for adjournment.
¸2.
Conflicts of Interest: Each Council member has a responsibility for compliance with
A.R.S. §38-501 et seq., concerning confilets of interest. Any member of the Council
who believes he or she has a conffict of interest, shall, immediately upon determining
that a conflict exists, declare the conflict of interest and explain the basis for the confilet.
That Council member shall then leave the room and shall refrain from taking any part
in the meeting, discussion, consideration or determination of that issue. If that issue is
Adop~d April 4, 1995, R~solufion No. 95-20. 6
not resolved at that meeting, that Council member shall not discuss the matter with any
other Council member until the mater is finally resolved. The member who declared the
conflict may return to his/ber seat when that agenda item is completed.
Getting the Floor: Every Council member desiring to speak shall address the Mayor,
and upon recognition by the Mayor, shall confine himself/herself to the question under
debate, avoiding all personalities and indecorous language.
Interruptions: A Council member, once recognized, shall not be interrupted when
speaking unless it is to call him/her to order. If a Council member, while speaking, is
called to order, he/she shall cease speaking until the question of order is determined,
and, if in order, he/she shall be permitted to proceed.
Decorum By Council Members: While the Council is in session, the Council members
must preserve order and decorum. A member shall neither by conversation or otherwise,
delay or interrupt the proceedings or the peace of the Council nor disturb any member
while speaking or refuse to obey the orders of the Council or Mayor, except as otherwise
herein provided.
Public Input: In the event a person in the audience wishes to address the Council on an
issue on the agenda which is not a public hearing, the Mayor shall present the request
to the Council. ff a majority of the council wishes to hear from the public on the issue,
that person shall be permitted to spe~k, however any such public address shall be limited
to three minutes per person and as otherwise restricted by the Mayor or Council.
Written communications which were delivered to the Mayor prior the agenda item being
called will be read into the record by the Mayor or a copy shall be delivered to each
Council member.
Decorum By All Persons: Any person making personal, impertinent, or slanderous
remarks, or who becomes boisterous while addressing the Council, or who interferes
with the order of business before the Council, and who fails upon request of the Mayor
to cease such activity, shall be barred from further audience before the Council for the
remainder of that meeting unless permission to continue is granted by a majority vote of
the Council.
Making and Seconding a Motion: A motion shall be made by beginning the s~atement
with words such as, "I move that..." A motion must be stated clearly, and specifically
state the contents of the motion. There can be no discussion after a motion is made until
there is a second or the motion dies for lack of a second. If there is not a second, the
Mayor shall announce that the motion failed for lack of a second, and the discussion may
continue, or the Council may move on to the next agenda item.
Reading of Motion for Discussion: After the motion is made and seconded, the Clerk
shall read back the motion from the official record. The Mayor shall then call for
discussion.
Adopted April 4, 1995, Re~olution No, 95-20,
7
10.
11.
12.
13.
14.
15.
16.
Voluntary Amendment to a Motion: At any time before the question is called on a
pentling motion, the Council member who made the motion may ask that his/her motion
be amended. At the time of the amendment, he/she shall clearly state the amendment,
and the amendment shall be read back by the Clerk. If the Council member who
seconded the vote agrees, then the motion shall be considered amended voluntarily. No
more than one amendment to an amendment shall be permitted.
Involuntary Amendment to a Motion: At any time before the question is called on a
pending motion, a Council member may make a motion to amend the motion. At that
time the discussion of the underlying issue will stop. ff there is not a second to the
motion to amend, then discussion on the underlying issue will continue. If there is a
second to the motion to amend, then all discussion will be confined to the motion to
amend, and there shall be a vote on the motion to amend. ff the motion to amend is
adopted by a majority of the Council, discussion will continue on the (now) amended
motion. If the motion to amend fails, discussion will continue on the original motion on
the floor. No more than one amendment to an amendment shall be permiRed.
Voluntary Withdrawal of a Motion: At any time before the question is called on a
pending motion, the Coaneil member who made the motion may ask that his/her motion
be withdrawn. The motion will be withdrawn only in the event that the Council member
who seconded the motion agrees with withdrawal of the motion.
Calling the Ouestion: Discussion shall end at the time the question is called, or at the
time the Mayor determines that there is no further discussion desired by any Council
member. The Mayor shall direct the Clerk to read the motion, and the Clerk shall read
the motion as made or amended. The only persons who can object to the form of the
motion at this time are the Council members who made and seconded the motion. If
there is a conflict as to whether the motion as read is the motion as intended, the matter
will revert to further discussion until the discrepancy is corrected.
Taking the Vote: The Mayor shall ask Council members to designate his/her vote by
announcing ~aye' or "nay'. If, prior to the vote or after the vote, any Council member
requests a roll call vote, the Clerk shall call roll, and each Council member shall state
higher vote aloud.
Announcing the Result of the Vote: After the vote, the Clerk shall announce whether
the motion failed or passed. If the vote was unanimous the Clerk shall so state, and if
it was not, the Clerk shall state the individual votes for the record, stating the number
of "aye" and "nay" votes. If any Council member disagrees with the vote as read back
by the Clerk, he/she shall immediately request a clarification or roll call vote. After the
Clerk reads back the individual votes, silence by any Council member displays his/her
agreement with the vote as read.
Tie Votes: In the case of a tie in votes on any motion, the motion shall be considered
lost.
1995, ResolUtion No. 95-20.
8
17.
Ordinance Emergency Clause: Ordinances shall be prepared as provided by law.
Emergency ~ be defined as not including any routine matter such as establishment of
fines or penalties, the authori~afon for contracts, re~onlng of property, creation of taxes,
lease of land, amendment of the Town Code, or the levy of assessments unless harm to
the public can be expected from a delay of action.
SECTION IX. - MOTIONS TO RECONSIDER
Placement on the Agenda: Reconsideration of any action taken (or not taken) by the
Town Council may be requested only by a Council member who was on the prevailing
side of the vote. Such a Council member may request that the issue of reconsideration
be placed on the agenda for discussion and possible acfon, although this request must
be made prior to the start of the next regular Town Council Meeting following the
meeting at which the action was taken. If such a request is made, reconsideration will
be placed on the agenda for the second regular Town Cotreft Meeting following the
meeting at which the original action was taken. The agenda will list reconsideratiun of
the vote as one item, and the re-vote on the issue as a separate item.
Discussion and Vote on Motion to Reconsider: When that agenda item is called, the
Council may discuss the reconsideration, however a motion to reconsider may only be
made by one of the Council members who was on the prevailing side of the vote. Such
a motion may be seconded by any Council member. The discussion and vote of the
motion to reconsider shall be as for any other business before the Council.
o
Discussion and Vote on the Original Issue: If the motion to reconsider failed, the
Council will skip the next agenda item, which will be the discussion and vote of the
original issue. If the motion to reconsider was successful, the Council will discuss and
vote on the original issue as for any other business before the Council, and any Council
member may make motions on the original issue.
Adopted April 4, 1995, R~solul/on No. 95-20.
9
Exhibit A to Marana Town Counc'fi Policies & Procedures
TOWN OF MARANA, ARIZONA
TOWN COUNCIL MEETING
AGENDA
(date) (time)
Mayor Name
Vice Mayor Name
Councilman Name
Councilman Name
Councilwoman Name
Councilwoman Name
Councilman Name
Town Manager Name
Welcome to this Marana Council Meeting. Regular Council Meetings axe usually held
the first and third Tuesday of each month at 7:00 pm at the Mararia Town Hall, although the
date or time may change, or Special Meetings may be called at other times and/or places.
Contact Town ]-lall or watch for posted agendas for other meetings. This agenda may be revised
up to twenty-four hours prior to the meeting. In such a case a new agenda will be posted in
place of this agenda.
If you are interested in speaking to the Council during the Call to the Public, Public
Hearings, or other agenda items, you must fill out a speaker card (at the rear of the Council
Chambers) and deliver it to the Clerk in advance of the agenda item you wish to address. All
persons attending the Council Meeting, whether speaking to the Council or not, are expected to
observe the Council Rules, as well as the rules of politeness, propriety, decorum and good
conduct. Any person interfering with the meeting in any way, or acting rodely or loudly will
be removed from the meeting and will not be allowed to return.
To better serve the citizens of Mararia and others attending our meetings, the Counc'fi
Chamber is wheelchair and handicapped accessible. Any person who, by reason of any
disab'fiity, is in need of special services as a result of their disability, such as assistive listening
devices, agenda materials printed in braille or large print, a signer for the hearing impaired, etc.,
will be accommodated. Such special sevqices are available upon prior request, at least ten (10)
working days prior to the Council Meeting.
For a copy of this agenda or questions about the Council Meetings, special services, or
procedures may be addressed to Sandy Groseclose, Mararia Town Clerk, at 682-3401, Monday
through Friday from 8:00 to 5:00.
Posted (dat~) by (ftme) o'clock __._m, at (list localions of postings)
Adopted ~t[l 4, 1995, R~aolufion No. 95-20.
AGENDA (date)
IL
I~.
V.
VI.
C~LTOO~
PLEDGE OF Ar J,EGIANCE
INVOCATION/MOMENT OF SILENCE
ROLL CALL
APPROVAL OF AGENDA
ACCEPTANCE OF MnqUTES
1. (List Minutes to be accepted)
CALL TO THE PUBLIC
At ~ time, anyone is allowed to address tbe Town Coencil on any issue not already on tonight's
agenda. The speaker may have up to three (3) minutes to speak. Any persons wishing to add.~ss
the Council must complete a speaker card (located at the rear of the Council Chambers) and
d~liver it to the Town Clerk inior ~o this ageacta i~em being called. Pursuant to the Arizona open
meeting law, the s0eaker's comments may not he considered, discussed, or even answered by the
Council at this meeting, but may, at the discretion of the Town, be placed on a future agenda for
discussion/action.
STAFF REPORTS (3rd Tuesday of each month)
GENERAL ORDER OF BUSINESS
Consent Agenda
The consent agenda contains agenda items requinng action by the Council which are generally
rontino items not requiting Council discussion. A single motion will approve all items on the
consent agenda, including any resolutions or ordinances. A Council member may remove any
issue from the consent agenda, and that issue will be discussed and voted upon separately,
immediately following the consent agenda.
1. (First item)
2. (Second item, etc.)
Public Hearing and Council Action - (This is an example of a public hearing
agenda item.)
C. (Next agenda item, etc.)
Do
Executive Session pursuant to A.R.S. §38431.03(A)(4) for discussion and
consultation with the Town Attorney for legal advise regarding (issue). (This is
an example of an executive session issue.)
Adoprod April 4, 1995, Rc~olutior, No. 95-20.
Xo
E. Mayor's Report
F. Town Manager's Report
FlYrURE AGENDA ITEMS
ADJOURNMENT
Mayor
Adopted AtsriI 4, I995, Rcaolutiott No. 95-20.
SUNDAY
HONDAY
Sample
TUESD&Y
14
to be ddiwed to
udl Courtall
roerebeL
I$
16
IQ
19
COUNCIL
HEETING
29